FAQs

To ask our team a question about a specific call, please comment at the bottom of the relevant Open Call page. This will notify the team managing that Open Call of your query directly. 

We use the Submittable platform to accept and review our submissions. For technical issues, please search for your query in Submittable’s help centre. 

If you are unable to resolve your query by leaving a comment on an Open Call, or through Submittable’s help centre, please contact us on support@sciencegallery.com. 

 

SUBMITTING MY APPLICATION

  1. If you already have a Submittable account, go to this link and click the Have an account? Sign in tab to sign in to your account. (If you don't remember your password, use the Forgot? link on the login form. Or, go directly to the Forgot Password page.)

  2. If you don't have a Submittable account, create a free account by filling out the Create your account form.

  3. Click the Create Account and Continue button. You can now use this account login when submitting to any organization that uses Submittable.

  4. Once you have submitted to an open call, you can check the status of your submission by logging in to your Submittable account. For more information, see this help article on submission statuses.  

MORE ON SUBMITTABLE:

  • Where can I find my submission? 

    When you log into your Submittable account, your submissions will be listed under the All Submissions tab. Click on a submission to see activity, any messages, the submission content, or to add notes. If you don’t see your submission, you may have multiple Submittable accounts. Click here to learn more about what to do in that scenario. Learn more.

  • What’s the status of my submission?

    The status of your submission is listed to the left of your submission title when you log in to your Submittable account. Learn more about what submission statuses mean. 

  • How can I change or edit my submission? 

    Open the submission you’d like to edit by clicking the submission title from the main page when you log in to your Submittable account. Then, click Edit in the top right corner of the page. This will trigger a request to the organization to open your submission to editing.

  • How do I change my contact information?

    You can change the email address of your Submittable account by going to your profile. Click here to go there now. Learn more.

  • How can I delete my Submittable account?

  • If you no longer wish to use Submittable, or receive communication from any organizations to which you have submitted applications, you can delete your account by emailing a request to support@submittable.com. Learn more.

I JUST SUBMITTED. WHAT’S NEXT?

  1. Submission received: You’ll receive a submission confirmation email. At this point your submission can still be edited, if you need to make any last minute additions or alterations, now is the time.

  2. Submission review: Following the closing date for this call, your submission will be queued for consideration by staff and thematic experts.

  3. Request for information: You may be contacted for more information if staff/curators think it would be useful.

  4. Notification of outcome: We will contact you to let you know whether or not your submission was successful for this open call.  

  • When will I know if my submission has been successful?

    A notification date is posted on each open call page. Dates do occasionally change, so check back.

  • Can I attach images and video to my submission?

    Yes, you will see on the submission form where you can do this.

  • How do I upload a file? 

    To upload a file, either drag and drop your file or select “Choose file(s).” If you run into trouble, try a laptop or desktop computer, as file uploads may not work as well on some mobile devices. Double check your file type and extension, and update your browser or try a different one (e.g., Chrome, Firefox). Learn more.

  • Can I attach a PDF to my submission?

    Yes, our system accepts PDF attachments.

  • I have missed the final submission deadline, but I have a project I think you will be really interested in - can I submit it, anyway?

    From time to time we extend deadlines, but we cannot accept submissions beyond the deadline.

  • I was unable to attach an image to my submission form. What should I do?

 

SUBMISSION TIPS

  • I have a research project I would like to submit to build research data from Science Gallery’s audience, but have never submitted to something like this before - any tips?

    We love research - go for it!

  • Do you consider existing work or only new artworks?

    This depends on the season, but all works, both new and existing are considered for exhibition at Science Gallery.

  • Can I submit more than one artwork for consideration?

    Yes, unless otherwise indicated, making multiple submissions is no problem.

  • Can I submit an event idea for consideration?

    Double check with the call in question, but normally event ideas are welcome. Please note budgets are usually much more limited for events.

  • I am interested in collaborating with an academic. Should I try to find an academic at a university linked to Science Gallery who’s interested in my proposal before I submit it, or just indicate in my proposal that I’d like to be connected with an academic?

    As we are linked with a number of universities, Science Gallery aims to connect potential projects with academics across multiple disciplines. If you’re interested in connecting with an academic from a particular field, let us know in the application and this will be considered in the selection process. A standing connection is not a prerequisite for a suitable project, but an opportunity which you may wish to pursue.

 

WHO CAN APPLY?

  • I live in another country - can I still apply?

    Yes, we welcome submissions from all over the world. When drafting your budget, please make your best estimate about the costs of shipping, transportation etc. in relation to your locale and that of the Science Gallery you wish to exhibit in.

  • What if I am under 18 and want to submit an idea?

    Please reach out to the programming team at the Open Call location for further information.

  • Can I apply with a more performative or audible art work or does it needs to be fine-art / design?

    Yes, you can absolutely apply with performative/aural work. We welcome submissions from all art and science disciplines!

 

BUDGETS & FUNDING

  • Is funding available for travel and installation?

    Yes, there is a budget available for applicants to cover fees, equipment, travel and shipping, etc. These and other associated costs should be detailed in full in your budget.

  • Should each project use the full guideline budget?

    Each call will generally feature a guideline maximum budget. This is purely a guideline limit rather than a target budget, and lower budgets are considered favorably. If a project is selected by the curatorial panel but the full budget is not available for the project, we would discuss with the artist alternative options of how we might be able to realize the project. Providing a full budget breakdown so that we can see all costs is best, as that way we can see exactly what needs to be covered and what needs to happen in order for the project to happen. Full details of budgets are posted in each Open Call.

  • Do you accept projects which combine funding resources?

    Yes, projects that bring other funding are appealing to us as it means our contribution will go further. Also, we just really enjoy making new connections and engaging with all people.

  • Do budgets need to include standard technical items such as projectors and screens, or just specialist equipment?

    It's great to have everything included in the budget to get a clear idea of what we're looking at. We do have a certain amount of technical equipment in stock that we usually use for exhibitions and mostly hope to cover. However if it is a specific type of projector etc it would be best to specify.

 

PRACTICALITIES

  • Do I have to be present during the building of the exhibition, at the opening day or at any other time? Do I have to include the travel and accommodation expenses in the budget?

    On site presence during installation really depends on the nature of your work and is something that would be discussed following selection. The attendance of collaborators at the launch is ideal, but is not compulsory. If you do wish to travel to the venue for the build, you should include travel and associated costs.

  • For how long will you exhibit my project, if chosen?

    Selected artworks are featured at Science Gallery for the entire duration of the exhibition, but may also be selected for touring internationally.

  • My exhibition needs to be displayed in a room by itself, with controlled light and no other works near it - will this be possible?

    We always endeavor to learn more about the ideal conditions that our collaborators imagine for their work. However, please consider the facts that space at Science Gallery is relatively compact, and experiences high traffic. With all this in mind, we work hard to integrate with the needs of the artist, the visitor and the exhibition design as a whole.

  • My project requires someone to facilitate an interactive element - is this provided and covered by the Science Gallery or do facilitators need to be provided?

    Interactive elements in our exhibitions are usually facilitated by our Mediators, who work in the space and inform the public about the space. No need to provide anything other than instructions, unless specific training (eg. phlebotomy or first aid training) is required.

  • My artwork requires internet access - can this be provided?

    Mains power and internet access can be provided.

 

TOP TIPS

WHAT MAKES A GOOD PROPOSAL?

We are looking for submissions which engage with our three core values: (Connect, Participate, and Surprise) and are of particular relevance to our core target audience of 15-25 year olds. Good submissions will:

  • Demonstrate a meaningful connection to the theme, bringing a thought-provoking or unexpected perspective to it. Avoid shoehorning an unrelated work.

  • Invite audience participation and engagement

  • Involve collaborations across different disciplines - we think collaborations are great!

  • Bring together art and science in a creative way. We generally avoid illustrations of science, or science that is evaluating art.

  • Be based on strong original ideas in any media

  • Be properly budgeted (see below)

 

PREPARING YOUR BUDGET

Where applicable, we will provide:

  • Press relations and press campaigns

  • Theft Insurance

  • Invigilation

  • Maintenance of your exhibit

  • Photographic and/or video documentation of your proposed activity or artwork

  • Installation costs

  • Transportation costs ( one way only if the exhibit is travelling to another venue)

  • Cost of requiring authorisation from relevant authorities or ethical research committees

This is what we expect you to include in your provisional budget and if relevant fundraising plan:

  • Materials and services necessary to produce the proposed artwork or the activity

  • Costs of travel and accommodation

  • Your fee

  • Any other professional fees associated with the research & development and the production phases of your project

  • Specific maintenance or installation requirements or replacement parts

  • Public Liability and Professional Indemnity Insurance if the nature of the project requires one

 

Have more questions? Please get in touch on the relevant open call page

CONTACT US

Getting in touch

If you have any questions about an individual open call process please 'ask a question' on the open call page and a member of the relevant Science Gallery will reply to your query.

For Submittable’s technical support, please send them a message here: https://www.submittable.com/contact/

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Science Gallery is an award-winning international initiative pioneered by Trinity College Dublin that delivers a dynamic new model for engaging 15–25 year olds with science. Through a cutting-edge programme of exhibitions and experiences that ignite creativity and discovery where science and art collide, Science Gallery encourages young people to learn through their interests. The Global Science Gallery Network was launched in 2012 with the support of Google.org and the aim of establishing Science Gallery locations in eight cities around the world by 2020.